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Moodle Data Privacy Policy

Protecting your data

 Introduction

We respect your privacy and are committed to protecting your personal data

 This privacy notice sets out details of the data that we may collect from you and how we may use that information.

 This privacy notice also tells you about your privacy rights and how the law protects you. We have a legal duty under the Data Protection Act 2018 (“DPA 2018”) and General Data Protection Regulation (Regulation EU 2016/679) ("the GDPR") to handle your information in certain ways 

 About us

 North West London Critical Care Network (“we” “us”, or “our”) respects your privacy and is committed to protecting your personal data.

 

The Data Protection Officer ("DPO") for NWLCCN will address any issues or queries you raise.

If you have any questions about this privacy notice, please contact the Data Protection Officer using the details set out below: 

Email: Critcarenetworknwl@nhs.net

NWLCCN captures certain information on each user as part of the registration process. This data enables the creation of an accurate user profile, which is necessary for reporting purposes and to offer users learning that is relevant to their needs. The data that is stored is limited to information relating to users’ work, such as their job role, place of work or membership number for a professional body (e.g. Nursing Midwifery Council or General Medical Council number). We will never ask for your home address or any other domestic information.

When accessing the NWLCCN Moodle site, you may be asked to set up some security questions, which may contain personal information. These questions are solely intended to enable users to log in if they forget their password and will never be used for any other purpose. The answers that users submit when setting up these security questions are encrypted in the database so that no-one can view what has been entered, not even NWLCCN administrators.

NWLCCN also store a record of all learning activity.

NWL CCN uses the Moodle learning platform as part of its teaching provision for front line clinical staff. Moodle is an open source project, for more about Moodle please

see: https://docs.moodle.org/34/en/About_Moodle .

The Moodle instance used by NWLCCN is maintained and managed by NWLCCN in the UK on our own web servers hosted by Berkshire Healthcare NHS Foundation Trust.

Please read this Privacy Notice carefully – it describes why and how we collect and use
personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves or by third parties and supplements any other privacy notices which may apply. We keep this Privacy Notice under regular review. It was last updated on 4^th June 2020.

 

Personal data that we keep about you:  

As part of its operation, Moodle logs user activity. We will gather the following data via these logs:

·         User ID

·         Moodle Course ID

·         Time stamp of activity

·         Action type

·         Moodle object the action was on e.g. Quiz

 

From these logs Moodle generates a number of reports that are accessible to the administrators on each Moodle course. Moodle reports enable course administrators to monitor activity in the course and to see what resources in the course are or are not being accessed. These may be used by course teams to support your teaching and learning.

 

Who we share your data with:

As part of the NWL CCN agreement – line managers who want to know which of their staff have completed the course will have confirmation that the individual has attended and passed.  These staff will be known to their line manager and in some instances will have been booked onto the course and been given time in their rota to attend.

Your personal data will not be shared wider – aggregated reports across the network of the number of staff, their roles and from which departments / hospitals they derive from will be generated but will be anonymised as to the individual’s details.

Confirmation of attendance and completing the course ensures the CPD associated with this course is awarded accordingly. 

 

For students:

 Students will be enrolled with individually or by a course tutor from organisations such as UWL and Deaneries, however the same rules apply regards access to data. Reports by organisation will be shared but anonymised.

 

Feedback from assessments will be provided to students individually.

 

All data collected and processed by Moodle is done so in accordance with the NWLCCN privacy

Policy.

 

For staff facilitating courses:

Moodle reports enables NWLCCN to monitor activity in the course and to see what resources in the course are or are not being accessed. These may be used by the Network Transfer Faculty to support teaching and learning but will be anonymised.

 

Data security:

We have put in place appropriate security measures to prevent your personal data from

being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We

have established procedures to deal with any suspected personal data breach and will notify

you and any applicable regulator of a breach where we are legally required to do so.

 

Data retention:

We will only retain your personal data for as long as necessary to fulfil the purposes we

collected it for, including for the purposes of satisfying any legal, accounting, or reporting

requirements. It will also be retained within the system to enable staff moving between organisations to demonstrate completion of the course requirements or when they attend refresher sessions.

 

Your rights: 

Under certain circumstances, you may have the following rights under data protection laws

in relation to your personal data:

• Right to request access to your personal data;

• Right to request correction of your personal data;

• Right to request erasure of your personal data;

• Right to object to processing of your personal data;

• Right to request restriction of the processing your personal data;

• Right to request the transfer of your personal data; and

• Right to withdraw consent.  Please note that if you withdraw your consent then at this point you will not be able to demonstrate completion of the training.

 

If you wish to exercise any of these rights, please contact us using the details set out below.

 

Contacting us:

Critcarenetworknwl@nhs.net

 

 

Complaints:

If you wish to complain about our use of personal data, please send an email with the

details of your complaint to Critcarenetworknwl@nhs.net that we can look into the issue

and respond to you.

You also have the right to lodge a complaint with the Information Commissioner's Office

(ICO) (the UK data protection regulator). For further information on your rights and how to

complain to the ICO, please refer to the ICO website at https://ico.org.uk.

 

Moodle Terms and Conditions

NWLCCN uses the Moodle learning environment as part of its teaching provision for students and clinical staff specifically to support Transfer Training.  Those using NWLCCN Moodle are expected to be familiar with and abide by the regulations and policies outlined on this page.

NWLCCN Moodle is an extension of NWLCCN’s physical teaching environment from venues across the Network and therefore is subject to the same protections.

 

All content added to Moodle must be compliant with Copyright legislation

 

Disclaimer

 

The information contained in NWLCCN Moodle is subject to change and may have been posted by staff, students and those associated with NWLCCN acting entirely in a personal capacity. NWLCCN takes no responsibility for the consequences of error or for any loss or damage suffered by users of any of the information published on any of these pages, and such information does not form any basis of a contract with readers or users of it.